7 Ways Content Management Can Improve Productivity

As a business ourselves, we know the importance of time and productivity. Precious minutes and even hours can be wasted away with searching for a specific document buried inside your file cabinet, email, etc. Stop wasting your valuable time with these trivial things and rely on a dependable Content Management System to keep everything organized, leaving you with extra time to keep making your business great.

1. Easy Access

That filing cabinet over there? You can get rid of it. In a world of technology, now all you have to do is turn on your computer/phone/ipad and access your CMS to find everything there waiting for you. Documents, forms, whatever it may be, your Content Management System will store it, file it, and free up your time to work on more important things.

2. Scalability

Whether you’re in the office or out on the job, you can rest easy with the scalability of a Content Management System. CMS automatically fits to the screen of any device. View content on an easy-to-see and adjustable scale on your phone, tablet, or computer. Don’t waste any more time squinting at your phone. This is especially useful while consulting with clients. Simply pull up your documentation on any device and you’ll see it clearly, making a business deal that much more fluid and easy.

3. Search & Retrieve

Did you know Content Management Systems can index your documents AUTOMATICALLY, keeping them organized and easily accessible? Or you can just organize and file your documentation how you see fit. With advanced search options, you can quickly enter in any keywords and all documents containing those words will appear. Simple as that. This will help free up any time that was previously wasted searching for documents in 20 different locations.

4. Expansion

You’ll know that you have a powerful and reliable resource at your fingertips that can hold tons of documents and information (without losing it in the filing cabinet). Feel free to expand your company like never before.

5. Workflow Awareness

Before installing your CMS Software, it is important that you understand the workflow in your office. This aspect is crucial when deciding what services will best suit you and your company’s needs. You’ll learn about your own document processing and gain insight on what parts of your company may need some attention while others may stand out as strong pieces that should be maintained.

6. Sharing & Collaboration

Tired of having to dig through your emails and coming up with only the old version of the document you need? With CMS, sharing and collaboration with fellow employees as well as customers becomes seamless. You’ll be able to send documents to anyone and with a complete audit trail, view any changes they have made and when they made them without all the back and forth.

7. Automation

Finally, by setting specific automations catered to you and your business, there is less for you to worry and deal with. By automating your document processes, you can be sure that the correct processes are in place to keep your business running smoothly. This will help free up time and let you focus on more important matters.

So why not invest in a Content Management System? Your productivity will skyrocket once you have learned how to utilize this system and service. Increase time spent on building your business and less time worrying about lost files and sending out the right documentation at the right times. With an effective CMS, you can relax and continue to make your business great.

For more information about CMS and what C&W can do for you, call (910) 791-1154.